The PhD Network, in conjunction with the Graduate Student Government, offers travel funding to enable PhD students to present research in venues that will provide professional development and visibility to enhance careers.
PhD students are invited to make a request once a year for up to $500 in travel funding from the PhD Network. Students are encouraged to submit funding requests two months prior to the event to allow major expenses to be paid in advance (by the student’s department) if an award is given. Requests for travel funding are reviewed the first week of each month. All requests made by the last day of the previous month will be reviewed with decisions announced within 2 weeks. It is expected that requests for travel funding will be matched with another source and does not exceed 50% of the total cost of the travel. For example, a trip that costs $800 will be awarded a maximum of $400 in PhD Travel Funding (not $500). The student’s advisor, department, or college will be expected to contribute a minimum matching $400.
Please read the PhD Network Travel Funding Policy before applying. You may ask questions using the feedback link. Complete the online form below to request travel funding. In addition to answering the questions below, you will be asked to upload three documents as pdf files:
- A short proposal describing how you intend to use PhD Network travel funds.
Upload a pdf file consisting of your proposal for the use of the PhD Network travel funds.
Your proposal should include, in this order:
a) Describe the purpose of the travel
b) Describe the visibility to you and your PhD program resulting from the travel
c) Describe the benefit to your dissertation research and to your career
d) A detailed travel budget including transportation, accommodation, up to $40/day for food, registration fee(s), other anticipated expenses, in this format:
|Conference registration fee||$xx|
|Transportation to and from (detailed)|
|Meals – up to $40 per day including travel day(s)|
|Other anticipated expenses|
|Total anticipated cost|
e) Explain the source of matching funds
f) Include a description of outcomes if the requestor has received PhD Network travel funds previously
2. Support letter from your research advisor / PhD program / department describing the source of matching funds.
Upload a letter (in pdf-format) hand-signed by the party responsible for the matching funds. The letter should include the $$ value of the funding contribution and an administrative contact who will facilitate the reimbursements. The letter should include a brief description of the value of the event to you, PhD program, department / college. (The Graduate Student Government’s Individual/Conference Funding Advisor Confirmation Form is for master’s students and will not be accepted.) In the event that matching funds are not available but all other conditions are met, the PHD Network will contribute up to $300 in support.
3. Acceptance letter for any presentation (paper or poster), role or relevant invitation applicable to your attendance at the meeting.